Integrations

Connect Rinsebase to the tools
you already use

Rinsebase plugs into the booking calendars your clients already run on, and connects to 7,000+ apps via Zapier for everything behind the scenes. Their system stays theirs — you just stop doing the data entry.

Start Free Trial See how the calendar sync works
Your clients' booking calendars

You don't replace their system.
You plug into it.

Every client you clean for already runs their bookings somewhere — OwnerRez, Hospitable, Guesty, Hostaway, or a listing straight on Airbnb or VRBO. None of that changes when they start working with you. Their system stays the source of truth for reservations, rates, and guests. Rinsebase reads the calendar and turns every checkout into a scheduled clean — right window, right crew, right checklist — so you stop asking clients when the guest is leaving.

Step 1
A guest books your client's property
→
Their system
The booking lands in your client's PMS — where it stays
→
Rinsebase
Checkout becomes a scheduled clean, crew assigned
→
Your crew
Dispatched with the checklist and the turnover window
→
Your client
Photo proof and guest-ready confirmation, under your brand

What Rinsebase reads

  • Properties and their details
  • Reservations, with check-in and check-out times
  • Cancellations and date changes
  • Guest name, where the client's system provides it

What Rinsebase never touches

  • Reservations, rates, and availability
  • Guest records and owner statements
  • Anything that could double-book a property or change what a guest paid

The sync runs one way by design. Rinsebase has never written a reservation into a client's system, and it never will — that's the line that makes property managers comfortable handing you the calendar in the first place.

Platform
Connection
What you get
OwnerRez
Official partner
Real-time API. Bookings, cancellations, and reschedules reach your schedule the moment they happen, with guest detail included.
Hospitable
Official partner
Real-time API. Same instant sync — your client authorizes their own account from the Hospitable marketplace.
Guesty
Live API sync
Reservations sync automatically from your client's Guesty account, including cancellations and date changes.
Hostaway
Live API sync
Reservations sync automatically from your client's Hostaway account, including cancellations and date changes — or connect by iCal if they'd rather just share the calendar feed.
Airbnb, VRBO, Booking.com
iCal
Dates sync straight from the listing calendar — the fastest way to onboard a client who books on the channels directly.
Any other system
iCal
If it publishes an iCal feed, it connects. That covers effectively every property management system and booking platform in use today.
You never hold your client's password
You send a connect link. Your client authorizes their own account from their side, and their reservations start flowing into your schedule — no credentials shared, no logging into someone else's system, and they can disconnect any time. You're their cleaning company, not their IT department.
For short-term rental turnovers

Win the contract.
Then keep it on autopilot.

The back-office automations below keep your books clean. These keep your STR clients impressed — the guest-ready text, the photo proof, the follow-through that makes a host never want to switch cleaners. Every message goes out white-labeled as your business, never ours.

✨
Trigger: Job Completed
Text your client the moment it's guest-ready
↓ Action
The second your crew marks a clean done, your client gets a guest-ready text or email — from your business, not ours. They stop asking "is it ready?" and start trusting your crew.
🌟
Trigger: Invoice Paid
Send a thank-you and ask for the review
↓ Action
When a client pays, fire off a thank-you and a one-tap review request automatically. More 5-star reviews, none of the awkward chasing.
📷
Crew files an incident report
Send the damage photo to your client — when you're ready
↓ You review, then forward
Your crew documents damage with timestamped photos on the spot. Nothing reaches your client until you've reviewed it — then one tap forwards the report to their portal with the photos attached, before their next guest checks in. Proof it wasn't your team, and a save they'll remember at renewal.
📅
New request (form, website, PMS)
Drop the clean straight onto your schedule
↓ Action
A turnover request comes in from your booking form or a client's system and lands in your approval queue automatically — intake handled, nothing scheduled without your say-so.
Most popular automations

Set it once.
Let Rinsebase handle the rest.

Accounting is the most-requested integration from cleaning business owners — and both QuickBooks Online and Xero are native. Connect your books once and your invoices and payments sync automatically. Every other tool in your stack connects through Zapier.

✓ Now live
Native QuickBooks Online sync
Connect your QuickBooks company once — your invoices and the payments you record sync automatically, customers matched or created for you. No Zapier, no CSV. Closed pay periods can post as a journal entry, so your books carry labor cost too.
Beta
Native Xero sync
Same one-click connection for Xero: authorize your organization once and invoices — plus the payments you record against them — flow straight into Xero, with contacts matched or created for you. Disconnect any time and Rinsebase revokes its access at Xero.
📊
Trigger: Job Completed
Log the job as income in QuickBooks Online
↓ Action
Every completed clean automatically creates an income entry in QuickBooks. No manual entry, no missed revenue, no end-of-month catch-up.
💳
Trigger: Invoice Paid
Record the payment in QuickBooks Online
↓ Action
When a client pays their invoice, QuickBooks marks it received automatically. Your books stay current without lifting a finger.
📈
Trigger: Invoice Paid
Track revenue in a Google Sheet
↓ Action
Every payment logs to a spreadsheet automatically. Share it with your accountant, build your own dashboard, or just have a running record you can actually see.
💬
Trigger: Invoice Paid
Send a Slack alert to your team
↓ Action
Get a Slack message every time a client pays. Your whole team sees the win in real time — great for morale, better for bookkeeping.
📬
Trigger: New Lead (Typeform, Website Form)
Auto-create a client in Rinsebase
↓ Action
Someone fills out your website form or Typeform? They appear as a client in Rinsebase instantly — no copy-pasting, no dropped leads.
✉️
Trigger: Job Completed
Send a thank-you email via Gmail
↓ Action
Automatically fire a personalized follow-up or review request email the moment a job is marked complete. No template software needed.
How it works

Up and running
in three steps.

No developer. No custom code. Zapier handles the connection — you just pick what you want to happen.

1
Connect your account
Go to Settings → Integrations in Rinsebase and generate your API key. Takes 30 seconds. Copy it into Zapier when prompted.
2
Choose your trigger
In Zapier, select Rinsebase as the trigger app and choose the event that starts your automation — Job Completed, Invoice Paid, or New Client Created.
3
Pick your action
Choose what happens next: log the job in QuickBooks, add a row to Google Sheets, send a Slack alert, or any of 7,000+ other actions. Test and turn it on.
💡
Don't have a Zapier account?
Zapier's free plan includes 100 tasks/month — enough to automate 100 completed jobs or paid invoices. Most small cleaning businesses won't need a paid Zapier plan. Start free at zapier.com →
Works with

Any tool in your stack.
7,000+ apps and counting.

These are the apps cleaning business owners connect most often — but Rinsebase works with anything Zapier supports.

QuickBooks Xero Google Sheets Slack Gmail Mailchimp HubSpot Typeform Airtable Notion Monday.com + 7,000 more via Zapier

Don't see your tool? If it's on Zapier, it works with Rinsebase. Ask us →

Common questions

Where Rinsebase fits
alongside your clients' systems.

Does Rinsebase replace my client's property management system?
No. Rinsebase is a cleaning operations platform, not a property management system. Your client's system stays the source of truth for reservations, rates, availability, guests, and owner financials. Rinsebase reads the calendar and runs everything that happens after checkout — scheduling, crews, time tracking, checklists, photo proof, and invoicing.
Do my clients have to switch property management systems to work with me?
No — that's the whole point. Whatever your client already runs connects as it is, whether that's OwnerRez, Hospitable, Guesty, Hostaway, or a listing straight on Airbnb or VRBO. Asking a client to change software in order to hire you is a good way to not get hired.
Do I need my client's property management system login?
Never. You send your client a connect link, they authorize their own account from their side, and their reservations start flowing into your schedule. You never see or store their password, and they can disconnect whenever they want.
What if my client's booking system isn't on your list?
If it publishes an iCal calendar feed, it works with Rinsebase — and effectively every booking platform and property management system in use today publishes one. Your client shares the feed once and checkouts start creating cleans.
What's the difference between a native integration and an iCal connection?
iCal gives you dates on a schedule, which is enough to build the turnover. A native API connection like OwnerRez or Hospitable is real time and carries more detail, including guest information, so new bookings, cancellations, and date changes reach your crew the moment they happen.

Stop entering data twice.
Let it flow automatically.

Connect Rinsebase to your accounting, your spreadsheets, and your team chat. Build the automation stack your cleaning business actually needs — starting today.

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